Administrative Coordinator Part-Time

Establishment: Homewood Suites Hilton & Residence Inn Marriott

Do you wish to evolve in a dynamic and motivating environment?
Join our finance team and actively participate in the proper administrative and financial functioning of our hotels.

WHAT WE OFFER

• Dynamic and collaborative work environment.
• Opportunities for advancement and professional development.
• Comprehensive benefits program.
• Employee discounts on accommodation and company services.
• Work-life balance valued.
• Preferred rates across all Hilton & Marriott hotels.

The administrative coordinator plays an essential role in the proper functioning of the hotel's administrative and accounting activities. This person ensures the monitoring of administrative operations, the processing of accounting documents and support to management and various departments.

Main responsibilities
Administration and coordination

• Prepare, draft and ensure the follow-up of various documents, reports and communications.
• Keep administrative files and filing systems up to date.
• Coordinate administrative requests between different departments.

Accounting and financial administration

• Ensure the processing, verification and monitoring of supplier invoices.
• Perform accounting data entry and maintain files up to date.
• Participate in the monitoring of supplier accounts and customer accounts.
• Monitor payments, collections and outstanding invoices.
• Participate in bank reconciliations and transaction verification.
• Ensure the monitoring of purchase orders, expenses and expense accounts.
• Collaborate in the preparation of financial reports and end-of-month documents.
• Participate in variance monitoring and verification of accounting transactions.

Desired profile

• Training in administration, accounting or a related field.
• Relevant experience in an administrative position with accounting responsibilities, ideally in a hotel environment.
• Excellent command of Microsoft Excel and the Office suite.
• Excellent organizational skills and priority management abilities.
• Rigor, autonomy, discretion and attention to detail.
• Ability to work as a team and collaborate with different departments.
• Good command of French and English, according to the requirements of the position.

Key competencies

• Rigor and precision in the processing of financial data.
• Sense of organization and respect for deadlines.
• Versatility and autonomy.
• Team spirit and collaboration.
• Confidentiality and professionalism.

*The use of the masculine to designate persons has no other purpose than to lighten the text and has no discriminatory intent.*